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SharePoint Training Videos 01.30.08

Tour a Windows SharePoint Services 3.0 Site (WSS3DemoTourASite.exe) - Successful projects are often founded on good teamwork—and good teamwork relies on excellent communication. In this demo, you’ll see the following: Getting started with Windows SharePoint Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

Wiki in the knees

So, after hyping Sharepoint Wiki to a customer, I went about trying to put one together... only to find that there are some bizarre limitations to contend with. To my mind, the idea of a Wiki in business is a good one. For example, moving my company's employee manual from its monolithic FrontPage site to a Wiki. This is how I sold it to my boss: -------------------------------------- There are several differences between the original FrontPage web and Sharepoint wiki. The most obvious is the lack of an automatically updated navigation bar. With FrontPage, you build a hierarchy of pages, drop in a Navigation Bar, and the links are updated automatically. With a Wiki, you link everything manually (although this is pretty easy because you don’t need to know the path to anything). The difference (and some would say the advantage) is that a Wiki provides an unstructured documentation method. With FrontPage, you’d need to know this path to get to the Conflicts of Interest page: http://intranet/policesandprocedures/section1/general/conflict_intrst.htm With a Wiki, all you need to do is type [[Conflicts of Interest]] and the hyperlink is automatically created. That said, there are a lot of advantages to a Wiki: 1. Wikis are easy to update. You don’t need a special editor to open and add content. You have an Enhanced Rich Text Editor that can do advanced formatting, pictures, etc. 2. SharePoint Search fully indexes each Wiki page; you can also provide keywords to increase search accuracy...

Can I display multiple web parts from a single list?

Today’s question is pretty common: “I have an Excel spreadsheet that keeps track of my products from multiple vendors. Is there a way to create a dashboard that will display the information for each vendor?” Yes, there is, and it is Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

A document repository by any other name is still... well... just a list...

So this is not so much technical as it is theoretical, but for requests I've gotten, here is a brief on SharePoint Lists. Everything in SharePoint (WSS, MOSS, MSS, etc) is a list. This goes from a document lirbary to a publishing web part page library to a custom list, to the galleries that hold master pages and web parts, to the very site security that allows people to access or not access your content. This is done in a very OO method, where all of these items inherit basic list functionality. Many of these also add additional functionality through the SharePoint object model. A simple example is the custom list. This is a list that starts out as just the basic require modified and modified by columns, along with a "name" column. You can add to this just about anything you can think of, either through the standard field types (text, multi-line text, hyper-link, file, etc.) or through site columns. If you haven't experimented with site columns, check them out... They are quite cool and give you the ability to create a field that is completely reusable. I usually make a meta-data or "tag" site column on all my sites, to make it easy to add tagging or meta-data searches to my lists. Ted Pattison actually has a few great resources available for download, like this screencast on Site Columns . You can also extend existing list templates, like the task or document library lists. Go to any list and select Settings, List (or Library) Settings. You'll...
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What is a “Current View” and why can’t I find it anywhere?

The question of the day comes from Jacek in California regarding changing views within a web part: “I have mostly got the behavior (I want) but I am puzzled how to modify <Current View> to display additional columns I added to Blog.” Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

Tips and Tricks: Customized list with email capabilities (Yes, it is possible)

I had an interesting request from a workshop participant today: How can I create a custom list that has an Assigned to column that automatically emails a person when the list item is assigned to them? She looked and saw the Assigned to field as an available Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

The Importance of MetaData in SharePoint

In SharePoint, metadata is good. Metadata is very good. "That's great," you say, "but what the heck is metadata?" Metadata is data about your data. Got it? Good, I'm glad you're going along with me on that. Ok, ok. Metadata is information you attach to your SharePoint content that provides contextual clues to the subject, audience, and/or intent of your content. For an example of metadata, you need to look no further than this blog post. At the end of it, you'll see that I've applied some "tags" to this post that summarize some of the topics I touch on in this blog post. Because while the title of this blog summarizes the main topic of the post, it doesn't tell the reader that I'm talking about documents, search, collaboration sites and lists. The tags I've put on this post do tell you that I mention those topics in this post and give you a better idea of what it covers. So how does this apply to SharePoint? As I said above, metadata is a very good thing in SharePoint. The most obvious benefit is the added context it gives to the consumers of your content when they are looking at it. But it also drastically improves the discoverability of your content; metadata provides SharePoint with more hooks into the context of your content so that it can easily categorize, crawl, and index. Categorization is important because SharePoint doesn't really do folders very well. We're all very accustomed to using folders; it's...

Spell Check Contribute Bug

As per a normal day for me I have found yet another creepy crawling Sharepoint Bug just for Halloween. If you create a top level site and do not give the users contribute access, then the spell checker will not work on any subsites. For example, our main portal had all the users as read access, but some of them in the IT Department could not use the spell checker as contributers on the IT Subsite. The only way to really get around this issue is give the people contribute access, but change the list permissions based on what you want people to have the ability to do. Posted on SharePoint Blogs Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks
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A fundamental element of SharePoint sites

I considered titling this post "The Grand Unifying Theory of SharePoint Sites", but it just sounds too lofty... A concept that has really helped me understand how sites in SharePoint work is the fact that just about everything within a site can be considered as a part of a List. Consider the following: Document Libraries: viewable as a list of document files Subsites: viewable as a list of sites created beneath the current site Web Parts: viewable as a list of the web parts on the page...( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks
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Managing Lists

I’ve got my head down this week, teaching End User SharePoint live online to Southeast Asia all night and then going to California to teach for the following two weeks. I’m still continuing work on the Document Management Center screencasts Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

SharePoint Terms: Native SharePoint

Please someone define this term for me.... I had a client use this on me, like I don't have to include a specification for this because it is native sharepoint.... What is that? I believe effective communication is effective communication and if you want a SharePoint list added to a site that has the template of discussion board, you should write into your specification that you want a sharepoint list with a template of discussion board. Effective, clear communications is all I am asking for... Any thoughts here, I believe we should set some standards for specifications if we are to be sharepoint developers. Posted on SharePoint Blogs Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

Dynamic CAML Query

Occasionally the need arises to build dynamic CAML queries in order to get items from a SharePoint list. This was the case recently while delivering a solution for a customer. In my solution I used a combination of controls including ASP .NET and SharePoint controls. In my solution I created a form which posted to the server the values which were to be used for the query. For the solution I decided to use a string builder function and a string array...
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Create Wizards in SharePoint

Recently I developed a wizard using SharePoint lists. The challange was to use only WSS 3.0, no compiled code, and it needed to be designed so that users could manage the questions themselves. The extra limitations were that the solution had to be provided using only the basic templates (Surveys were no available) and it needed to be generic enough to cover a wide range of questions. To see how this was accomplished, and in a very short time, read...